BACKGROUND/DISCUSSION:
The city biennially awards a mowing contract to provide maintenance services for city parks and right-of-ways.
On March 7, 2022 the city received the following bids for the 2022 Annual Mowing Contract.
Bidder Cycle “A” Bid Cycle “B” Bid
Yellowstone Landscape $9,107.30 $ 748.45
Bright View Landscape $5,450.00 $2,700.00
Bright View Landscape, submitted the lowest responsive bid of $5,450.00 for Cycle “A” and $2,700.00 for Cycle “B”.
The contract requires two levels of mowing frequency depending on location. Cycle “A” is a higher level of maintenance estimated to be 32 mowing cycles from March until the end of October. Cycle “B” is estimated at 16 mowing cycles from March until the end of October. Payment is made based on mowing cycles completed and may be increased or decreased.
The projected maximum total cost of the contract is:
Cycle “A” 32 x $5,450.00 = $174,400.00
Cycle “B” 16 x $2,700.00 = $ 43,200.00
Total $217,600.00
FINANCIAL IMPACT:
The financial impact will be $217,600.00. Funds in the amount of $117,665 are budgeted in the Public Services Budget, Account 01-5245-06-00 Contract Services-Mowing and funds in the amount of $127,470 are available in the Parks Budget, Account 01-5245-07-00. Total available funds are $245,135.00.
RECOMMENDATION:
Staff recommends the bid for the 2021 Annual Mowing Contract be awarded to Bright View Landscape based on a mowing cost of $5,450.00 for Cycle “A” and $2,700.00 for Cycle “B”.