BACKGROUND/DISCUSSION:
Fuel City Saginaw, LLC has led an effort to secure authorization for a Texas Department of Transportation (TXDOT) project to improve the intersection of FM156 (Blue Mound Road) and Industrial Avenue. The project was funded through the North Central Texas Council of Governments COVID-19 Infrastructure Project. The City of Saginaw is taking the lead as the Local Sponsor.
On September 20, 2022 the City Council authorized contract (Task Order no. 1) for Utility Coordination with Cobb Fendley in the amount of $41,402. The contract provided for general utility coordination including identification of the utility companies and having facilities in the project corridor, transmittal of plans, communication with utility companies and meetings regarding conflicts identified. The contract was on an hourly not to exceed basis.
Since commencement of the utility clearance process, several meetings have occurred between the Texas Department of Transportation, Saginaw and the City of Fort Worth regarding the requirements for relocation within state and city rights-of-way. The amendment is necessary to comply with the State’s requests for additional information and management of the utility clearance process and the effort to accomplish that.
The value of the amendment is $65,738 raising the total contract amount to $107,140. The total amount includes $36,530 in Optional Services that may not be required. The Optional Services will not be used without prior written direction from the City. Cobb Fendley proposes to provide these services on an hourly not to exceed basis.
Exhibit “B” to the Task Order amendment includes both Task Order No. 1 and the amendment work tasks.
FINANCIAL IMPACT:
The financial impact will be $65,738. Funds are budgeted from the 2020 Certificates of Obligation, Account 06-1516-20.
RECOMMENDATION:
It is recommended that the City Council approve Amendment No. 1 to Task Order No. 1 with Cobb Fendley for Utility Clearance Coordination Services in an amount not to exceed $41,402.