BACKGROUND/DISCUSSION:
On March 14, 2023 the City received bids for the 2023 Annual Mowing Contract for Parks, Right-of-Ways, and City Facilities. This year the contract was broken into two separate bids, one for Parks only, and one for City Facilities and Right-of-Ways. The results of the bids are as follows.
Parks
Bidder Per Cycle
SRH Landscapes $4,705
GI Mow $7,200
MG Lawn & Landscape $9,305
SRH Landscapes submitted the lowest responsive bid
of $4,705 per cycle.
City Facilities & Right-of-Ways
Bidder Cycle "A" Bid Cycle "B" Bid
SRH Landscapes $5,165 $1,720
GI Mow $19,395 $4,753
SRH Landscapes submitted the lowest responsive bid of $5,165
for Cycle "A" and $1,720 for Cycle "B".
The contract requires two levels of mowing frequency depending on location. Cycle "A" (weekly) is a higher level of maintenance with mowing cycles starting late March and ending towards the end of September. Cycle "B" (bi-weekly) is a lower level of maintenance with mowing cycles starting late March until the end of September. Payment is made based on mowing cycles completed and may be increased or decreased.
The projected maximum total cost of the contract is:
Parks $117,665
City Facilities & Right-of-Ways-Cycle "A" & Cycle "B" $127,470
Total $245,135
FINANCIAL IMPACT:
The estimated financial impact will be $245,135. Funds in the amount of $117,665 are budgeted in the Public Services Budget, Account 01-5245-06, Contract Services-Mowing; funds in the amount of $127,470 are budgeted in the Parks Budget, Account 01-5245-07. Total available funds are $245,135.
RECOMMENDATION:
Staff recommends the bid for the 2023 Annual Mowing Contract (Finish Mowing/Grounds Maintenance of City Facilities and Right-of-Ways, and Finish Mowing/Gounds Maintenance of City Parks) be awarded to SRH Landscapes as presented.
Their qualifications and background references have been checked out, and meet the terms of the contract. Reference cities include City of Keller, City of Rockwall, City of Highland Village, and City of Murphy.