Fuel City Saginaw, LLC has led an effort to secure authorization for a Texas Department of Transportation (TXDOT) project to improve the intersection of FM156 (Blue Mound Road) and Industrial Avenue. The project was funded through the North Central Texas Council of Governments COVID-19 Infrastructure Project. The City of Saginaw is taking the lead as the Local Sponsor. 

On September 20, 2022 the City Council authorized contract (Task Order no. 1) for Utility Coordination with CF in the amount of $41,402. The contract provided for general utility coordination including identification of the utility companies and having facilities in the project corridor, transmittal of plans, communication with utility companies and meetings regarding conflicts identified. The contract is on an hourly not to exceed basis. 

On February 21, 2023, City Council authorized Amendment Number 1 to Task Order 1 with CF to provide additional funds to comply with Texas Department of Transportation requirements for relocation within state and city rights-of-way. The amendment is necessary to comply with the State’s requests for additional information and management of the utility clearance process and the effort to accomplish that.

The relocation process has resulted in two design plan modifications to avoid a ten-inch gas main. The relocation, if required, could potentially cost the city $400,000. In addition to increased coordination efforts with TxDOT, the City and utility companies, the design modifications have unfortunately also impacted CF’s budget in managing the utility clearance process.

Amendment Number 1 included $36,530 in Optional Services that generally included preparation of exhibits and layouts for identified conflicts as directed by TxDOT. It appears that these services will not be necessary.

The increased budget and associated Tasks are shown below:

Item 1.A.   Periodic meetings with the City/Developer on design and relocations; documentation of such meetings ($11,932)

Item 1.F.    Coordination and correspondence for conflict resolutions with Client, Design Team & TxDOT ($7,582)

Item 2.B.   Periodic meetings with the City/Developer on design and relocations; documentation of such meetings ($6,314)

Item 2.C.   Utility Relocation Permit Review - Franchise Utilities Only ($10,702)

Staff is recommending that the $36,530 previously allocated for the Optional Services be applied to the remainder of the scope so that work can continue. The overall value of the contract will remain at the approved contract amount of $107,140.