BACKGROUND/DISCUSSION:
In May 2013, Saginaw voters approved General Obligation Bonds to provide funds for the Bailey Boswell Road Overpass project.
On February 26, 2020 bids were received for the project. The contract time specified for the project is 650 calendar days. In order to provide technical oversight, railroad and TxDOT coordination and inspection of the project during construction it is recommended that the City contract with KHA for construction phase services.
The contract is divided into three major tasks as generally summarized as follows:
Task 1 - Construction Contract Administration. Task 1 is comprised of general contract administration such as facilitation of meeting, processing documents, coordination between the City and the Contractor and with the railroads and TxDOT, general observation of the project during construction, change orders, shop drawing review/approval, schedules, payments, etc… The estimated effort for the task is 2,100 hours over the 650 calendar day period. Payment will be on an hourly fee rate plus expense basis.
Task 2 - Onsite Project Observation. Task 2 is to provide onsite construction inspection. The inspection is intended to assist the City with insuring that the construction complies with the requirements of the plans, specifications and contract documents. The estimated effort for the task is 2,400 hours over the 650 calendar day period. Payment will be on an hourly fee rate plus expense basis.
Task 3 - Design Modifications and Bid Phase Services. Task 3 is intended to provide compensation for biddings services and for design modifications required by the railroads, TxDOT and Oncor that were either not identified in their design guidelines or were new requirements that became effective late in the design process.
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Task Name
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Budget Amount
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Task 1 - Construction Contract Administration
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$375,000
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Task 2 - Onsite Project Observation
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$425,000
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Task 3 - Design Modifications and Bid Phase Services
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$60,000
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Total
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$860,000
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FINANCIAL IMPACT:
The Financial Impact will be $860,000. Currently, total projected unencumbered funds available from 2015 and 2017 G.O. Bonds is $10,812,438.60. Staff has identified an additional $2,600,000 in funding available for the project increasing the funds available to $13,412,438.60.
Including this action, the total projected encumbrances are the BNSF and UPRR agreements and the construction contract with an estimated total of $14,220,020.04. The estimated funding gap is $807,581.44. Contract expenditures will be funded in the interim through the Fund Balance with the intent of reimbursing the Fund with a future funding mechanism to provide the total required funding.
RECOMMENDATION:
It is recommended that the IPO with Kimley-Horn & Associates, Inc. be approved in an amount not to exceed $860,000 for Bailey Boswell Bridge Construction Phase Services.