BACKGROUND/DISCUSSION:
On March 19, 2019, City Council authorized a Conceptual Design for Knowles Drive. The purpose of the design was to better define the overall scope and budget of the project for consideration in a future Bond Program.
On December 3, 2019, the City Council’s selected Bond Committee made a presentation to the City Council providing the committee’s priority candidate projects to be considered in a possible 2020 Bond Election. Knowles Drive was ranked second on the committee’s list.
On February 18, 2020, City Council conducted a “Mid-Term Capital Improvement Project Planning” workshop to review projects that might be considered as short-term or interim projects leading up to the 2020 Bond Election. The advance design of Knowles Drive was included. Staff was directed to bring back a design contract for Council consideration.
Contract expenditures will be funded in the interim through the Fund Balance with the intent of reimbursing the Fund with a future funding mechanism.
The project will be designed and constructed in four phases, the phases are as follows:
Phase 1 – Edwards Drive to 400’ South of Woodcrest Drive
Phase 2 – 400’ South of Woodcrest Drive to W. McLeroy Boulevard
Phase 3 – W. McLeroy Boulevard to Longhorn Road
Phase 4 – Knowles Drive and Bailey Boswell Road Intersection Traffic Signal
KHA proposes to provide final design of the four phases on a Lump Sum basis as follows:
| Basic Services (Lump Sum) |
|
|
|
| Task 1A Final Design – Phase 1 |
$ 639,900 |
| Task 2A Final Design – Phase 2 |
$ 554,600 |
| Task 3A Final Design – Phase 3 |
$ 688,000 |
| Task 4A Final Design – Phase 4 |
$ 35,000 |
| Task 5 Geotechnical Analysis |
$ 20,500 |
| Total for Basic Services: |
$ 1,938,000 |
KHA will perform the following Special Services on a labor fee plus expense basis upon authorization from the Client. Labor fee will be billed on an hourly basis according to our then-current rates.
| Special Services (Reimbursable) |
|
|
|
| Task 1B Bidding (Ph. 1) |
$10,500 |
| Task 1C Construction Contract Administration (Ph.1) |
$45,500 |
| Task 2B Bidding (Ph. 2) |
$10,500 |
| Task 2C Construction Contract Administration (Ph. 2) |
$43,000 |
| Task 2D Roundabout Public Involvement (Ph. 2) |
$40,000 |
| Task 3B Bidding (Ph. 3) |
$10,500 |
| Task 3C Construction Contract Administration (Ph. 3) |
$45,500 |
| Task 4B Bidding (Ph. 4) |
$5,000 |
| Task 4C Construction Contract Administration (Ph. 4) |
$10,000 |
| Task 6 Subsurface Utility Engineering |
$50,000 |
| Total for Special Services: |
$270,500 |
Total Budgetary Labor Fee: $2,208,500
FINANCIAL IMPACT:
The Financial Impact will be $2,208,500. Contract expenditures will be funded in the interim through the Fund Balance with the intent of reimbursing the Fund with a future funding mechanism.
RECOMMENDATION:
It is recommended that the IPO with Kimley-Horn & Associates, Inc. be approved in an amount not to exceed $2,208,500 for the Knowles Drive Final Design.