BACKGROUND/DISCUSSION:
The city biennially awards a mowing contract to provide maintenance services for city parks and right-of-ways.
On March 3, 2020, City Council rejected bids that were received on February 19, 2020. The bids were rejected due to contractor experience and the City’s budgeted amount being exceeded.
On March 12, 2020 the city received bids for the 2020 Annual Mowing Contract. The total bids were as follows:
| Bidder |
Total Bid Amount |
|
|
| Yellowstone Landscape |
$203,662.50 |
| Burly Brothers Landscaping |
$207,500.00 |
The contract requires two levels of mowing frequency depending on location. Cycle “A” is a higher level of maintenance estimated to be 32 mowing cycles from March until the end of October. Cycle “B” is estimated at 16 mowing cycles from March until the end of October. Payment is made based on mowing cycles completed and may be increased or decreased.
Staff has reviewed references for Yellowstone Landscape and is recommending that they be awarded the 2020 Annual Mowing Contract.
FINANCIAL IMPACT:
The financial impact will be $203,662.50. Funds in the amount of $111,960 are budgeted in the Public Services Budget, Account 01-5245-06-00 Contract Services-Mowing and funds in the amount of $66,625 are available in the Parks Budget, Account 01-5245-07-00. Total available funds are $178,585. The remaining required $25,077.50 will come from Fund Balance.
RECOMMENDATION:
Staff recommends the bid for the 2020 Annual Mowing Contract be awarded to Yellowstone Landscape in the amount of $203,662.50.